BrioHR Help Center

To view, send or download payroll documents of employees such as Payslips, EA Forms, and/or PCB II Forms, follow the below steps:

*NOTE: 

MALAYSIA PAYROLL : You will be able to view/access the Payslips, EA Forms, and PCB II Forms.

SINGAPORE PAYROLL : You will be able to view/access only the Payslips, as EA Forms and PCB II Forms are not applicable for Singapore payroll.

1. At HR Lounge > Payroll, click on Quick Actions > Employee Payroll Documents (Payroll Documents).

2. The different types of documents available are:

i. PAYSLIPS :

Apart from viewing the payslips, you are able to perform the following actions:

a. Filter the name, year, and month
Use these filters to select the employee and payslip period.

b. View the status of whether the payslip was sent to the employee 

Once the payslip has been sent, the date and time stamp will be displayed next to the "PAYSLIP SENT" status.

c. Send payslips according to the payslip period selected, for individual employees 

Click on the "Send payslip" icon to send the payslip to the employee by email.

d. Download payslips according to the payslip period selected, for individual employees

Click on the "Download" icon to download the payslip.

e. Send payslips in bulk according to the payslip period and payroll cycle, for more than one employee at a time 

Click on the "Send Payslip in Bulk" icon and select the payslip period, payroll cycle, and employees to send the payslips.

For payslips with the "SENT" status, you may hover your mouse over the status to view the date and time stamp for information about when the payslip was sent to the employee.

*NOTE:
A payslip that has already been sent to an employee, can be sent again by following the same steps mentioned above. The system does not restrict the payslips from being sent only once. The date and time stamp will show the most recent activity of when the payslip was sent.

f. Download payslips in bulk according to the payslip period and payroll cycle, for more than one employee at a time 

Click on the "Payslip Bulk Download" icon and select the payslip period, payroll cycle, and employees to download the payslips.

*NOTE: 

The system will require to process this download request. Once processed, a zip file will be sent to you via email.

ii. EA FORM :

You are able to perform the following actions:

a. Release EA Form 

When the due date has approached, the "Release EA Form' icon will be available to be clicked on, in order to release the form to the employees. Alternatively, you may click on the "Download EA Form" icon to download the form.

b. Undo release of EA Form

Click on the "..." icon, and select "Undo release" to undo the release of the EA Form to the employees. 

*NOTE:
The effect of this "Undo release" action, is that once selected, the employees will no longer be able to access that particular EA Form from their Home dashboard until the form is released again. 

However, if the employee had already downloaded the EA Form or the EA Form was sent to the employee before the "Undo release" action was performed, then the previously downloaded/received PDF file would still be accessible by the employee.

c. Send the released EA Form by email to employees or Download the released EA Form

Click on the "Send to Email" icon to send the form by email to employees, or click on the "Download EA Form" icon to download the form.

iii. PCB II FORM :

You are able to perform the following actions:

a. Release PCB II Form

When the due date has approached, the "Release PCB II' icon will be available to be clicked on, in order to release the form to the employees. Alternatively, you may click on the "Download PCB II" icon to download the form.

b. Undo release of PCB II Form

Click on the "..." icon, and select "Undo release" to undo the release of the PCB II Form to the employees. 

*NOTE:
The effect of this "Undo release" action, is that once selected, the employees will no longer be able to access that particular PCB II Form from their Home dashboard until the form is released again. 

However, if the employee had already downloaded the PCB II Form or the PCB II Form was sent to the employee before the "Undo release" action was performed, then the previously downloaded/received PDF file would still be accessible by the employee.

c. Send the released PCB II Form by email to employees or Download the released PCB II Form

Click on the "Send to Email" icon to send the form by email to employees, or click on the "Download PCB II Form" icon to download the form.