Once you have enabled the HR/Admin user group permission settings, at the employee's Profile > Compensation tab, the user can view a list of all fixed remunerations that have been applied to the employee.
Note : The Fixed Remunerations table will only display current items that have a start date (effective date) in the past, and end date in the future.
The HR/Admin can also perform the below actions :
A. Add fixed remunerations
B. Edit fixed remunerations
C. Delete fixed remunerations
Note : Click here to learn how to enable the HR/Admin user group permission settings.
A. HOW TO ADD A NEW FIXED REMUNERATION ?
1. At the employee's Profile, click on the Compensation tab.
2. Scroll down to the Fixed remunerations table, and click on "+ Add remuneration".
3. At the Add remuneration pop-up window :
i. Select the Effective Date from the calendar [MANDATORY]
(Effective Date = Start Date of the fixed remuneration.)
ii. Select the End Date from the calendar [OPTIONAL]
(Set the end date if the item has a time limit. If no end date is selected, the fixed remuneration will apply infinitely with no expiry date.)
iii. Select to Prorate or Don't Prorate the item [MANDATORY]
(If the effective date chosen is not the 1st day of the month, you MUST choose if the amount should be prorated or not, for the first month.)
iv. Select the Remuneration type from the dropdown menu [MANDATORY]
v. Input the Amount [MANDATORY]
(The currency will follow the country of the payroll center the employee has been assigned under. If the employee has not been assigned to any payroll center, the fixed remuneration can still be created. The currency will then follow according to the country selected.)
vi. If you have enabled the double-cycle feature, you may also decide when the item should be included.
vii. Click on the Save button to complete the action.
The newly created fixed remuneration will then be displayed as follows :
Note : Two fixed remunerations of the same type and effective date cannot exist simultaneously. The new effective date will overlap with the old date. The end date will also be automatically set to one day before.
B. HOW TO EDIT AN EXISTING FIXED REMUNERATION ? :
1. Hover your mouse over the item, and click on Edit.
2. Once you have input/selected the new information at the Edit remuneration pop-up window, click on the Save button to complete the action.
3. You may view the Last modified information, by referring to the column highlighted in the sample screenshot below :
Note : You may still proceed to edit a fixed remuneration that has been used in a past payroll. However, in a situation where the employee has been moved to a different payroll center, or the effective date is modified, this will overwrite the previous information. Hence, if you wish to retain both the old and new records, it is advisable to create a new fixed remuneration instead.
C. HOW TO DELETE A FIXED REMUNERATION ? :
Note : You can delete a pay item with future effective date and has never been used in previous payroll month.
1. Hover your mouse over the item, and click on the Bin icon.
2. Click on the Confirm delete? button to confirm the deletion.
Note : Deleting the record will not have an implication on the finalized payroll, but may impact your future and current payroll.
3. A fixed remuneration that has been deleted from the employee's Profile, will be removed from the table as shown in the sample screenshot below :
Note : Force deleting a fixed remuneration that has been used in a past payroll (Edit > Enable editing > Delete) can create inconsistencies with the payslips and payroll reports.
