The Multicycle Payroll feature allows users flexibility in managing payroll cycles. You can easily create and process multiple payroll cycles in a month, providing you with the freedom to compensate for missed pay periods, cater to specific pay items or employees outside of the regular cycle, and even create ad hoc payroll cycles as needed.
This feature is especially useful for businesses that operate on a complex payroll schedule, or those that need to adjust their payroll cycles to meet changing business needs.
Our step-by-step guide is the perfect resource to help you get started with Multicycle Payroll. But if you prefer a more visual approach, check out the videos below for an in-depth demonstration of all the amazing features!
Part 1: Setting up the Payroll Cycle(s)
1. Click on HR Lounge > Payroll > Settings
2. On the Settings page, you will be able to see:
A) General: All information here is mandatory to be filled in.
B) Payroll Cycle: Each month, you can run one or several payroll cycles to pay employees in batches or to pay different payroll items on different dates. Specify here, the details of the cycles you would like to run monthly. You can always run an ad-hoc cycle during any specific month if you have not defined it here.
Note: When creating new cycles, all information with a red asterisk(*) is mandatory to be filled in.
C) Salary Allocation & Default items: You can set the salary percentage allocation here or add default payroll items , which will appear on every employee's payslip (even though the amount is 0). You can also view the list of default payroll items and create or edit custom pay items here.
Part 2: Run Payroll
Click on Payroll Dashboard > Run Payroll > Select payroll cycle > Process accordingly > Complete
[Repeat the steps above once again to run more than one cycle.]
*IMPORTANT*: Once all the payroll cycles for the month have been run and completed, you will need to click on Complete Payroll Month. This needs to be done as the Statutory text files will be released on the system when the payroll month has changed its status from Ongoing to Completed.
Part 3: Reopen payroll
In the event there are some adjustments to be made to the payroll, you have the option to re-open the payroll in the system.
Note: This is only applicable if the next month's payroll has not been run yet.
Click into the Completed payroll month > Select the cycle to be reopened > Click Re-open
For a more detailed explanation of the Multicycle Payroll, you may also refer to the below video:
Have questions? Reach out to our friendly Support team via chat or email (support@briohr.com) for assistance!