The Employee Profile > Job tab, allows you to maintain accurate and up-to-date job information for your employees. This tab tracks and documents changes in job history, providing a comprehensive overview of an employee's professional journey.
However, it's crucial to pay attention to the effective date when adding an entry to the Job History.
The effective date must fall after the Joined Date and before the effective date of the current job.
Let's break down the process with an example:
Suppose HR needs to update Clara's Job History to reflect her recent promotion to Senior Recruiter, a change not previously recorded.
To make this update, the HR representative navigates to the Employee Profile > Job > Job Information > Add button.
When adding an entry to the Job History, carefully review the 'Info' column displayed, before selecting the effective dates. In this scenario, the chosen effective date should be between the current job's start date and Clara's joining date (November 5, 2017). For instance, December 9, 2021, falls within this timeframe and can be selected.
Important Note: The effective date for Job Information cannot precede the employee's Joined date or extend beyond the current Job Information date.
Once added, the Job Information will seamlessly integrate into the Job History, providing a clear chronological record.
A key point to remember is that the Job History module cannot anticipate future changes.
If a modification is planned for a future date, it must be executed using the 'Edit Profile' button. The effective date in this case will be recorded based on when the changes are made.
For instance, if you click on Edit Profile on October 13, 2023, and update the Job Title, the system will register October 13, 2023, as the effective date for the Job title change.