BrioHR Help Center

Similar to the Fixed Remunerations set up at the employee's profile, HR/Admins can now also set up Deductions for the employees which can be accessed by clicking on the Compensation tab at the employee's Profile. 

Note: To perform the above actions, the user group permission settings must first be enabled therefore, click here to learn how to enable the HR/Admin user group permission settings.

A. HOW TO ADD A NEW DEDUCTION ? 

1. At the employee's Profile, click on the Compensation tab.

2. Scroll down to the Deduction table and click on "+ Add deduction".

3. At the Add deduction pop-up window :

i. Select the Effective Date from the calendar [MANDATORY]

(Effective Date = Start Date of the deduction.)

ii. Select the End Date from the calendar [OPTIONAL]
(Set the end date if the item has a time limit. If no end date is selected, the deduction will apply infinitely with no expiry date.)

iii. Select to Prorate or Don't Prorate the item

(If the effective date chosen is not the 1st day of the month, you will need to choose if the amount should be prorated or not, for the first month.)

iv. Select the Deduction type from the dropdown menu [MANDATORY]

v. Input the Amount [MANDATORY]

(The currency will follow the country of the payroll center the employee has been assigned under. If the employee has not been assigned to any payroll center, the fixed remuneration can still be created. The currency will then follow according to the country selected.)

vi. If you have enabled the double-cycle feature, you may also decide when the item should be included.



vii. Click on the Save button to complete the action.

The newly created deduction will then be displayed as follows :

 B. HOW TO EDIT AN EXISTING DEDUCTION ?

1.  Hover your mouse over the item and click on Edit.

2. Once you have input/selected the new information at the Edit deduction pop-up window, click on the Save button to complete the action.

Note : You may still proceed to edit a deduction that has been used in a past payroll. However, in a situation where the employee has been moved to a different payroll center, or the effective date is modified, this will overwrite the previous information. Hence, if you wish to retain both the old and new records, it is advisable to create a new deduction instead

 C. HOW TO DELETE A DEDUCTION ?

1. Hover your mouse over the item and click on the Bin icon.

2. Click on the Confirm delete? button to confirm the deletion.

Note : Deleting the record will not have an implication on the finalized payroll, but may impact your future and current payroll.

3. A deduction that has been deleted from the employee's Profile, will be removed from the table as shown in the sample screenshot below :

How does the deduction item appear in Payroll processing?