There are 3 parts to this article >
Part A : Releasing EA and PCB II Forms to the employees
Part B : Downloading CP8D and Form E for employers
Part C : Submission of CP8D and Form E via e-Filing
PART A : RELEASING EA & PCB II FORMS TO EMPLOYEES
All employers must provide each of their employees with their EA and PCB II Forms by the 28th of February. Often, some validation of the information is needed before you can release the forms to the employees. Therefore, it is recommended that you start the process as early as possible.
Please refer to the below articles, for further guidance on accessing EA and PCB II Forms :
1. Accessing Employee Payroll Documents - Payslips, EA Forms, PCB II Forms
2. Access & Manage the EA Form -> Release EA Form to employees
Tip :
1. Kindly check the forms to ensure the information is complete, before sharing them with the employees.
The easiest way to cross-check the values would be to use the Employee Payroll Report located at HR Lounge > Reports > Report Builder.
2. The following information must be filled in correctly :
a. Payroll Settings > REGISTRATION INFORMATION (especially the Officer's name, IC/passport number, and position).
b. Admin Settings > Company Information (especially the company address and contact number).
3. Our default pay items have been mapped to the correct field in the EA Form, in accordance with the rulings.
If you have created any custom pay items, you must ensure that those pay items are mapped to the correct field in the EA Form.
You can check your custom pay item settings and make changes if required, by going to Payroll > Settings > Item list > Edit.
PART B : DOWNLOADING CP8D & FORM E FOR EMPLOYERS
1. The deadline for submitting the E Form is by 31st March.
Please note that online filing for the E form in the LHDN portal will open on 1st March (Link to LHDN ezHASIL)
2. To download Form E/CP8D in BrioHR, please follow the below steps :
At HR Lounge > Payroll, go to Quick Actions > Form E / CP8D > Download.
i) CP8D
- Select the year
- Select the "Employees to exclude from CP8D and Form E" from the dropdown (if any)
- Download CP8D txt file (for e-Filing)
Note: You may refer to this article to read more about the Column F (Employment Status) and Column G (Retirement Date) captured in the CP8D form generated.
ii) FORM E
- Select the "Status of employer" and "Status of business"
- Edit the "Number of new employees (A3)" (if any)
- Input the "Number of employees who ceased employment/died (A4)" (if any)
- Input the "Number of employees who ceased employment and left Malaysia (A5)" (if any)
- Enable "Reported to LHDNM" (If A5 is applicable)
- Download the E Form
PART C : SUBMISSION OF CP8D & FORM E VIA E-FILING
Following the latest update by Lembaga Hasil Dalam Negeri Malaysia ("LHDN"), all companies are required to submit their C.P.8D and Form E via the MyTax portal only. It is advisable to prepare the form and necessary documents in advance to avoid any potential penalties.
Note :
The below steps are merely a guideline and are subject to changes made by LHDN. For further assistance or clarification on the submission process, you are encouraged to contact LHDN directly.
i) CP8D - submission will open on 1st March (NOT for e-data Praisi)
1. Log in to your company’s MyTax account.
Note : Users can select a role by clicking on Role Selection if there are other roles in the MyTax main display.
2. Next, at the top left, click on ezHasil Services > e-Data Praisi/e-CP8D.
3. Enter the Employer No. and click Confirm.
4. At e-C.P.8D > Submission of C.P.8D > select Upload C.P.8D as the admission method.
5. Double-check the 'No. Employer E' and select 'Year of Remuneration'
At the File Name, Upload the C.P.8D text file downloaded from BrioHR.
6. Double-check the data, and then fill in the declaration.
7. Click Confirm & Submit.
8. At the Acceptance Acknowledgement page, click on Print Confirmation to print or save the PDF file for your record.
ii) FORM E - submission will open on 1st March
1. Log in to your company’s MyTax account.
Note : Users can select a role by clicking on Role Selection if there are other roles in the MyTax main display.
2. Next, at the top left, click on ezHasil Services > e-Filing.
3. Click on e-Form.
4. Under e-E, click on 'Tahun Taksiran' and select the year of assessment that you are submitting for.
5. Fill in the company's Income Tax Number (E number), and click Proceed.
Note: Please turn off the pop-up blocker function on your Internet browser before using e-Form.
6. Fill in the company particulars.
At the "Return of C.P.8D or Cara pengemukaan C.P.8D" column, select "Upload C.P.8D or Melalui e-Data Praisi / e-CP8D” from the dropdown.
7. Fill in the number of employees' information.
You can refer to Form E downloaded from BrioHR for this information. Please input “0” for the fields which are not applicable.
8. Key in the information of each director and employee.
9. Once you are satisfied that all the information is filled in correctly, sign the declaration by clicking Sign & Send.
10. Click on Print Acknowledgement, Print e-E, or Print C.P.8D to print or save the PDF file for your record.
If you have any questions, please reach out to our Support team via chat or email (support@briohr.com) for further assistance.